Field Operations Manager Jobs
SummarySave the Children is seeking a Field Operations Manager for the USAID-funded Improved Nutrition for Better Life Program in Tanzania. This four-year program will intensify and integrate nutritional support to targeted regions to improve the nutritional status for women of reproductive age. This target group includes pregnant and lactating women, adolescents and children under five years of age in Tanzania. In addition, the staff will also work closely to support the Government of Tanzania (GOT) and local NGOs working at the district, facility, and community levels to improve nutrition-related behaviors within households by promoting evidence-based nutrition specific and nutrition sensitive interventions, and in line with the GOT’s National Multi-sectoral Nutrition Action Plan.
This position is contingent upon donor approval and funding.
What You’ll Be Doing (Essential Duties)This position is responsible for the overall operational management of the project and will coordinate and ensure strong alignment with the Deputy COP on all operational issues relevant for the project. S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of operational and administrative systems are utilized. This requires close liaison with the finance and technical planning departments of all partners and program staff, Save the Children, and USAID.
The position reports directly to the Chief of Party (COP), and will be a member of the Senior Management Team. S/he will advise the COP concerning relevant issues within or external to the project, including financial, personnel, administrative and security. In addition to necessary financial and administrative skills, this position requires someone with initiative, who is well-organized, can handle pressure and deadlines, work in complex and conflict-affected areas, is capable of training and supervising staff, and has strong computer skills.
- Review and consolidate monthly financial reports to ensure accuracy and to provide regular feedback to senior management;
- Ensure all financial plans, invoices, reports, and other financial documents and transactions are accurate, timely, and consistent with Save the Children and USAID guidelines and regulations;
- Prepare and monitor budgets to ascertain that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively;
- Prepare quarterly reports, consolidated annual fiscal report, cumulative life of project report, and any other required donor submissions;
- Verify that appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations;
- Perform financial review of purchase requests, purchase orders, and payment requests to ensure compliance with Save the Children’s policies and procedures and donors grant requirements;
- Oversee subgrant monitoring and compliance including organizational assessments, review of financial reports/ advance requests, and financial tracking; develop subgrant monitoring plans; perform and document compliance visits;
- Supervise the finance and operations staff including performance evaluation and revising job descriptions as necessary. Develop the capacity of the team and facilitate their professional growth;
- Prepare and revise finance and operation guidelines in order that they adhere to Save the Children and donor requirements;
- Encourage a work environment of mutual respect where team members strive to achieve excellence.
- Advanced degree in business, or other relevant fields; professional qualification in Accounting desired;
- Minimum five years’ experience managing finance for USAID-funded projects; in-depth knowledge of USAID programs, rules and regulations;
- Proven ability to prepare budgets and donor financial reports;
- Strong analytical, leadership and interpersonal skills; demonstrated ability to lead and work effectively in team situations;
- Experience as a coach/mentor to train staff and develop finance and project management skills of colleagues;
- Experience managing and monitoring sub-awards, including all partners;
- Demonstrated capacity and prior experience in managing the personnel, administrative and logistical functions of programs and projects;
- Proven experience in building the capacity of local NGOs and government bodies and collaborating closely with multi-level stakeholders;
- Excellent oral and written communication skills in English required;
- Familiarity with the political, social, and cultural context of Tanzania is preferred.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.