Personal Secretary II Jobs
DUTIES AND RESPONSIBILITIES:i. To ensure proper administration of office including timely opening, closing, cleaning, and arrangements of all items required for work;
ii. To receive, attend and direct visitors to respective offices based on their needs;
iii. To assist in files movement and distribution to respective officers;
iv. To type normal letters, reports, and other official documents;
v. To attend and report telephone calls and messages received;
vi. To register incoming and outgoing mails;
vii. To arrange transport for the executives, record keeping of several events, appointments, reservations, dates of meetings, working schedules of executives, keeping and checking diaries of executives
viii. To perform any other duties as assigned by higher authority.
QUALIFICATION AND EXPERIENCE:Form IV Certificate with at least one-year certificate in secretarial course from a recognized Institution. Must be computer literacy with typing speed of 50 wpm and short hand speed of 80 w.p.m and working experience of not less than four years.
Procurement and Supplies Officer II Jobs
DUTIES AND RESPONSIBILITIES:i. To analyze quotations, to provide overall management of procurement function;
ii. To participate in the preparation of the procurement plan;
iii. To collect data in preparation for the materials requirement budget;
iv. To ensure adherence to procurement procedures;
v. To advice on proper implementation of public procurement rules and regulation established;
vi. To assist in collecting store contractors’ records;
vii. To assist in designing the location index system;
viii. To facilitate supervision of perpetual stock checking;
ix. To facilitate in preparation of periodic working schedule;
x. To facilitate in preparation of the annual stocktaking report; and
xi. To perform any other duties as assigned by higher authority.