Thursday, October 18, 2018

New Jobs Mara and Dar es salaam at Ariel Glaser Pediatric AIDS Healthcare Initiative (AGPAHI)

  Xpresstz       Thursday, October 18, 2018
 
POSITION: Senior Procurement Officer
REPORTS TO: Support Services Manager
DUTY STATION: Dar es Salaam

Purpose of the post: The purpose of this job is to oversee procurement processes including procurement planning, purchases and monitoring to ensure strict adherence to procurement policies, procedures and regulations and value for money. This role also supports regional teams with procurement and logistics processes.
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THE LIST OF NEW OPPORTUNITIES (192+ POSTS
Major duties and responsibilities
– Oversee procurement and logistics processes at the headquarters and regions to ensure procurement of quality items and optimal utilization of resources in accordance with AGPAHI procurement procedures;
– Review and approve procurement requisitions and purchase orders in liaison with Procurement Officers to ensure efficient utilization of resources and minimal wastage;
– Draw tender documents to invite bids from qualified suppliers to provide necessary goods and services to AGPAHI in line with the procurement policy;


– Review invoices received on purchased goods for verification and submit to the Finance department for payment within the credit period;
– Participate in contract negotiations for provision of goods and services to ensure AGPAHI gets the highest possible value for money spent;
– Oversee the establishment of service level agreements for common goods as per AGPAHI standards to ensure efficiency in delivery of frequently used items;
– Provide procurement and logistics support to AGPAHI teams in the various zones in collaboration with Procurement Officers to ensure availability and adequacy of resources to support program activities
– Oversee logistical arrangements to ensure proper quality control, specification compliance, monitoring and verification of deliveries, plus timely delivery to the end user
– Oversee he maintenance of procurement records and files in accordance with procurement filing procedures for ease of retrieval when need arises; and
– Prepare periodical and ad-hoc reports to provide updates on the status of procurement activities and processes enabling informed decision making going forward.
Qualifications, Skills and ability
i. Bachelors’ degree in Procurement, Logistics or any other relevant field.
ii. Professional Certification in Procurement e.g. CIPS or equivalent.
iii. Six (6) years of relevant experience in similar position from a reputable institution
Technical Competencies
a. Demonstrated experience in undertaking procurement procedures;
b. Understanding of Procurement laws of Tanzania;
c. Ability to monitor adherence to Procurement regulations;
d. Ability to offer and organize training in Procurement;
e. Competency in developing procurement reports;
f. Ability to operate in a cross-cultural environment requiring flexibility;
g. Familiarity with the AGPAHI Procurement systems;
h. Understanding of donor and governmental requirements;
i. Strong attention to detail; and
j. Knowledge of relevant legal requirements.
k. Ability to use contextualize and solve problems confidently;
l. Ability to openly consult with colleagues and other stakeholders;
m. mobility confidently debate issues;
n. Ability to implement change initiatives;
o. Ability to maintain integrity in all procurement transactions;
p. Ability to enforce compliance with standards; and
q. Ability to correct other people’s errors without demotivating them.

POSITION: Program Officer, TB/HIV
REPORTS TO: Regional Program Coordinator
DUTY STATION: Mara
Purpose of the post

The Program Officer TB/HIV will work under the direction of the Regional Program Coordinator and Program Manager. This person works in close collaboration with the Ministry of Health District Tuberculosis and Leprosy Coordinators, District HIV/AIDS Control Coordinators, and Council Health Management Team. The Program Officer TB/HIV will provide technical assistance to health facilities workers, tuberculosis clinics, and HIV clinics for the implementation of joint tuberculosis HIV program activities
Major duties and responsibilities
– Maintaining baseline data on tuberculosis and HIV activities in the district.
– Participate in training of other health care providers in TB/HIV Prepare quarterly TB/HIV reports and submit timely to the CHMT
– Develop and coordinate an effective referral system of tuberculosis and HIV patients to appropriate services for HIV counseling, screening, care, and treatment within the district or region
– Support and monitor implementation of TB/HIV program
– Prepare regular quarterly tuberculosis/HIV reports and present findings during relevant meetings.
– Participate in quarterly district meetings.
– Conduct supervisory visits to tuberculosis and HIV diagnostic and care facilities, provide on-the-job training for providers, prepare reports on supervisory visits, and provide feedback on achievements and constraints to the Zonal Tuberculosis/HIV Coordinator and the facilities visited
– To systematically provide guidance for improvement and follow up whether or not issues have been solved, or advice has been followed
– Identifying site staff training needs, organize and facilitate trainings when required
– Participate in development of proposals and work plans for TB/HIV Programs
– Supervising district mentors’ TB/HIV activities in assigned districts
– Apply Ql principles in regular supportive supervision through focusing on priority areas and utilizing Ql-based methods /tools for improvement.
– Analyzing and providing feedback on TB/HIV results to site staff, CHMT, PC-QI, immediate supervisor and where possible RHMT
– Assist health facilities in formulating, implementing and following up Quality Improvement Projects (QIPs), providing technical assistance regularly and when requested through regular supportive supervision, Ql meetings and other site visits.
– Ensure sites trained in Ql meet regularly to discuss quality of services and to plan for improvement where needed. This might require the PO, TB/HIV to attend the meeting or to receive the meeting minutes and submit to PC-QI.
– To perform a systematic supervision of M&E systems and to make effective use of M&E data to monitor performance of TB/HIV program and to provide feedback.
– Make use of CTC 2 and GLASER data base to monitor performance of sub grantee
– Assist sites with quarterly preparation of TB/HIV reports when necessary
– Assist in the preparation and review, compilation and submission of TB/HIV reports to the M&E department
– Track progress at All sites through site visits and reports
– Participate in the orientation of newly recruited POs and visitors
– Acts as the main contact person for sub-grantees to coordinate the communication between sub-grantee, Regional office and other program staff
– Provide feed- back to sub-grantee and other relevant stakeholders based on ISS, M&E and specific departments
– Advocate for inclusion of TB/HIV activities in the CCH
– Document lessons learnt and provide inputs into the way forward/best practices for TB/HIV project implementation
– Assist in the dissemination of lessons learnt and better practice from the program

Qualifications, Skills and ability

– Bachelor’s Degree in Medicine, Nursing or Social Sciences from a recognized institution
– Current registration with the Medical Council of Tanganyika or equivalent professional body
– Three (3) years of relevant work experience
Technical Competencies
– Knowledge of national laws and regulations governing paediatric AIDS services and operations;
– Experience working with donor funded organisations requiring community level engagement;
– Knowledge of relevant AG PAH I donor requirements;
– Ability to produce comprehensive reports;
– Proficiency in the use of databases such as Microsoft Access, Epi-lnfo and analytical software, such as STATA, SPSS, R Skills in operational research;
– Good facilitation skills and ability to deliver training; and Discretion with confidential information.
a. Ability to gather appropriate information for decision making;
b. Ability to openly consult with co lleagues;
c. Ability to set priorities accordingly;
d. Ability to speak up in the face of unreasonable requests;
e. Ability to apply new changes; and
f. Ability to learn and retain new knowledge.
HOW TO APPLY
Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Wednesday 31st
October, 2018
to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz Please mention the title of the position in your email and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:
Ariel Glaser Pediatric AIDS Healthcare Initiative 
Plot 372, House No. 7 Chole Road (Near Coco Beach)
P.O. Box 38252 Dar es Salaam

AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.
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Position: Program Manager Clinical Services
Report to: Director of Program
Duty Station: Dar es Salaam
Primary purpose of the position
The purpose of this job is to manage the support of clinical services provided through AGPAHI programs and ensure high quality integrated services in line with organisational strategic objectives. This role also provides technical support and mentorship to AGPAHI staff and the members of the health management teams to facilitate effective implementation of programs under the supervision of the Director of Programs.
  • Program Planning and Implementation
  • Oversee planning of activities and initiatives within AGPAHI scope of work and coordinate others in the technical team to ensure activities are well integrated within the broader clinical program.
  • Lead the implementation of the scope of work, specific activities and initiatives for AGPAHI in liaison with other departments to ensure that activities are well integrated within the broader clinical program to achieve the set objectives;
  • Provide technical expertise in the development and implementation of the programs for AGPAHI to program team and health service providers to ensure the delivery of quality clinical services;
  • Ensure timely and accurate reporting of AGPAHI activity to donors through real-time monitoring of implementation and development of required reports in adherence with timelines
  • Direct and Technical supervision to program coordinators and responsible performance management
  • Implementation Monitoring and reporting
  • In collaboration with quality improvement team, design, plan, implement and monitor initiatives geared to address improvement of services across AGPAHI programs
  • Coordinate the utilization of data for planning and performance measurement of comprehensive HIV and AIDS care and treatment and other related conditions services
  • Extrapolate data for monitoring and quality assurance purposes through regular collection and analysis to ensure the accuracy of data for decision-making purposes;
  • Guide program team on appropriate technical assistance to provide to service providers in the effort to improve the quality of HIV and AIDS services
  • Coordinate with other team members for timely submission of all required reports to provide information on how the department and its staff operate in line with set plans;
  • Consolidate reports for presentation to the Technical Committee and key partners on the performance and progress of the activities undertaken in the health facilities and the success factors and loopholes of these activities that require urgent attention;
  • Participate in recruitment of program staff to address the demands of AGPAHI projects
  • Training and Capacity Building
  • Lead the development of training and capacity building plans for AGPAHI technical staff through training needs analysis to identify the gaps and liaise with the Human Resource department to ensure all staff have the right skills to perform their roles;
  • Provide didactic and clinical mentorship for comprehensive HIV and AIDS care, treatment and other related conditions to medical practitioners within the facilities to ensure knowledge sharing amongst the technical staff;
  • Integrate evidenced-based techniques and strategies into preceptorship activities to enhance the quality of clinical services provided and adoption of best practices by AGPAHI;
  • Other tasks
  • Participate in select national HIV care and treatment initiatives through different workshops and fora to ensure that national guidelines are implemented within the programs run by AGPAHI for quality and maximum impact to the recipients; and
  • Network with other implementation partners to promote linkages between points of service and organizations working to provide HIV care and support.
  • Monitor the implementation of AGPAHI program work plan and budget and utilize information to guide timely response to program demands
  • Work with grants team to support sub-recipients in planning and budget development as well as monitoring of implementation according to rules and regulations Participate in the development of grant proposals, responding to RFA/RFPs and Technical review questions from donor
  • Participate in resource mobilization in line with AGPAHI scope of work for growth of organization portfolio
Required Qualifications
  • Medical Degree and a Master’s in Public Health from a recognized institution
  • Masters’ degree in a Medical related field is an added advantage
  • Current registration with Medical Council of Tanganyika
  • Five years of relevant work experience
  • Three years Managerial experience
Technical and Behavioral Competencies
  • Strong project management experience
  • Experience in working with donor programs that require community-level engagement;
  • Demonstrated experience in developing and implementing program strategies;
  • Demonstrated experience in preparation and control of budgets;
  • Knowledge of national guidelines on HIV and AIDS;
  • Previous experience working with international and local partners;
  • Excellent skills in addressing complex people management issues;
  • Good training facilitation and delivery skills
  • Computer and data analysis skills
JOB TITLE: Data Management Officer
LOCATION: Mara
REPORTS TO: Regional Program Coordinator
Purpose of the Post:
The purpose of this job is to strengthen the health information systems (GLASER, EID, DHIS, CTC2 DATABASES, PHARMACY MODULE AND LABORATORY and MOBILE SMS) to ensure the maintenance of high quality program data. This role is also responsible for capacity building of AGPAHI and supported health facility staff on data management. 
Major Duties and Responsibilities:
  • Assist in the implementation of data management strategies to contribute towards the achievement of AGPAHI strategic objectives;
  • Participate in the development and maintenance of the documentation and data management guidelines for AGPAHI to avoid any breach of confidentiality and to ensure that safety to all information is observed;
  • Review and approve CRF design, data review ground rules and database design in accordance to the Standard Operating procedures and protocol of the programs and the IT department;
  • Assist in the standardization of data management procedures to ensure all staff adhere to the same guidelines provided to them by AGPAHI;
  • Conduct data cleaning, back-up, design and programming of a clinical database to ensure system efficiency and effectiveness in the project sites
  • Review, analyse , and validate program data through review of patient’s files to ensure consistency, integrity, and accuracy based on project specific guidelines;
  • Carry out scheduled stress tests on the different databases that are in use at AGPAHI to identify any loopholes that require to be addressed to ensure proper functionality;
  • Query data inconsistencies and revise case report forms in compliance with standard operating procedures, client guidelines and regulatory agency guidelines to ensure strict adherence from all staff;
  • Provide expertise in all areas of data management through weekly staff meetings, workshops and training to ensure all staff are updated on the current trends in data management and have the required skill to work on the system;
  • Assist data clerks to collaborate with Site coordinator and finance staff to ensure that funds provided for IT maintenance and internet are timely and used for the right purpose in the purchase of internet and anti-virus packs for the system;
  • Conduct quarterly updates of the IT inventory from the facility level to ensure all facilities are adequately equipped with the necessary equipment to avoid any system downtime;
  • Train and build capacity of AGPAHI program staff in the use of Data and database for the monitoring of site’s performance and to address any issues that may arise from non-performance;
  • Review data collection tools used against the required reports and provide advice and assistance in the improvement of these tools to create efficiencies in the system;
  • Review monthly NACP reports prepared by the data clerks to ensure information provided is of high quality and timely submission to the site coordinator;
  • Run frequent queries for extraction of data from CTC2 database as required for donor uses as well as AGPAHI for program improvement.;
  • Carry out quarterly data verification and collection activities, upload the data into Glaser system and respond to urgent queries from staff, donors and partners;
  • Compile and prepare monthly and quarterly data reports for analysis and donor use and ensure that the information provided is accurate and of high quality; and
  • Collaborate with Programme Officer Quality Improvement to conduct Quality Improvement performance measurement from data collection, data entry, and data verification to ensure data collected from the facilities is accurate and of the standard required by the donors and management.
Qualifications
  • Bachelor’s Degree in Social Sciences, Communication Engineering, Communication, ICT from a recognised institution
  • Three (3) years of relevant work experience
Technical and Behavioural Competencies
  • Knowledge of national laws and regulations governing pediatric AIDS services and operations;
  • Experience working with donor funded organisations requiring community level engagement;
  • Knowledge of relevant AGPAHI donor requirements;
  • Ability to produce comprehensive reports;
  • Proficiency in the use of databases such as Microsoft Access, Epi-lnfo and analytical software, such as STATA, SPSS, R;
  • Skills in operational research;
  • Good facilitation skills and ability to deliver training; and
  • Discretion with confidential information.
  • Ability to gather appropriate information for decision making;
  • Ability to openly consult with colleagues;
  • Ability to set priorities accordingly;
  • Ability to speak up in the face of unreasonable requests;
  • Ability to apply new changes; and
  • Ability to learn and retain new knowledge.
JOB TITLE: Program Officer, Quality Improvement
LOCATION: Mara
REPORTS TO: Regional Program Coordinator
Purpose of Job
The purpose of this job is to provide assistance to supported facilities and CHMTs to develop continuous quality improvement teams, implement quality improvement plans, report and document all quality improvement initiatives. 
Major Duties and Responsibilities
  • Participate in the development and implementation of the Quality Improvement work plan and monitor the activities under this work plan to ensure they are executed as planned in the different regions;
  • Initiate Quality Improvement activities in health facilities that are identified in the different activities run under the program based on analysis of C&T, PMTCT/EID, LAB, TB/HIV, PITC, SCM, CL data for reporting purposes to the donors;
  • Participate in the development of tools and indicators that will be used in the field to ensure the work done and data collected is accurate, efficient and elaborate;
  • Assist in the development and maintenance of the quality improvement monitoring tools that are used by AGPAHI staff to monitor AGPAHI supported sites;
  • Carry out regular performance measurements at health facilities and analyse the Quality Improvement data to ensure staff and sub-grantees apply Quality Improvement principles in their routine supportive supervision at the health facilities;
  • Conduct site specific assessments of quality improvement capacity and monitor program officers to ensure data collected is of the required standard and quality;
  • Oversee data collection activities related to quality improvement efforts by regularly sampling data from different health facilities to ensure the data collected is to the standards required by the donors;
  • Support RHMT and CHMT Ql teams in the implementation of the National Quality Improvement Guidelines and National Comprehensive Supportive Supervision & Mentoring Guidelines to ensure efficiency and effectiveness of the programs;
  • Facilitate frequent training and workshop sessions that build the capacity of all technical staff to integrate Ql principles into their work and various departments in order to improve their performance;
  • Coordinate on-site Quality Improvement mentor programs and refresher courses for all program officers that have had previous training in Ql to initiate quality improvement initiatives in each department;
  • Coordinate regular meetings to share M&E and Ql data and patient outcomes so that departments know how effective the program is and what are the areas that need more support and focus;
  • Manage data and information generated from routine monitoring and evaluation and disseminate data and reports to RHMTs, CHMTs, sites, and partners for decision making;
  • Coordinate regular feedback to and information exchange with all stakeholders to share experiences in order to improve quality in the partners’ program;
  • Organise meetings at site-level with program officers in the review of data, flow charts and follow up of action plans through PDSA cycles in order to strengthen Quality Improvement in existing health management structure;
  • Act as AGPAHI’s primary liaison person with National AIDS Control Program and University Research Company (URC) to support them in the implementation of National Ql program;
  • Use results of Ql interventions in the development of reports, best practice documents and guidelines in collaboration with other -AGPAHI staff to share with AGPAHI, site staff, and partners;
  • Conduct semi-annual Quality Improvement campaigns to expand of Quality Improvement initiatives at health facilities,
Qualifications, Skills, and ability
  • Bachelor’s Degree in Medicine, Nursing or Social Sciences from a recognised institution
  • Current registration with the Medical Council of Tanganyika or equivalent professional body
  • Three (3) years of relevant work experience
Technical Competencies
  • Knowledge of national laws and regulations governing paediatric AIDS services and operations;
  • Experience working with donor funded organisations requiring community level engagement;
  • Knowledge of relevant AGPAHI donor requirements;
  • Ability to produce comprehensive reports;
  • Proficiency in the use of databases such as Microsoft Access, Epi-lnfo and analytical software, such as STATA, SPSS, R;
  • Skills in operational research;
  • Good facilitation skills and the ability to deliver training; and
  • Discretion with confidential information.
  • Ability to gather appropriate information for decision making;
  • Ability to openly consult with colleagues;
  • Ability to set priorities accordingly;
  • Ability to speak up in the face of unreasonable requests; mobility to apply new changes; and
  • Ability to learn and retain new knowledge.
HOW TO APPLY
Interested candidates should submit a cover letter and CV (not exceeding four pages) and names and contact information of three referees before close of business on Wednesday 31st
October, 2018
to the Human Resources and Administration Manager, Ariel Glaser Pediatric AIDS Healthcare Initiative, by e-mail to recruitment@agpahi.or.tz Please mention the title of the position in your email and do not attach any document other than the CV and cover letter. Submission can also be dropped physically or by post in the address below:
Ariel Glaser Pediatric AIDS Healthcare Initiative 
Plot 372, House No. 7 Chole Road (Near Coco Beach)
P.O. Box 38252 Dar es Salaam

AGPAHI is an equal opportunity employer, only shortlisted candidates will be contacted.
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