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Published by Ajira Zetu tz on Saturday, December 1, 2018

Director of Finance & Operations
Grade K
Job ID 13-10384
Location Tanzania-Dar es Salaam
Application Due Date 2018-12-14
Reports To Project Director
The Director of Finance and Operations (DFO) has the primary responsibility for ensuring that MSH operations are efficient and effective, in compliance with MSH standards, donor regulations and local country laws and support attainment of project results and client expectations. The Director of Finance and Operations (DFO) is part of the project leadership team and will provide high-level finance & operations management including grant/contract management support. The DFO will provide authoritative leadership on all budget & expenditure monitoring, financial reporting and contract matters to ensure timely and effective implementation of the program’s activities in Tanzania. The DFO will liaise with local partners, donors, and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance and all other matters related to finance and operations.

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Specific Responsibilities
Financial Management:
• The DFO will oversee the financial & admin management for the project. This includes oversight of finance & accounting, procurement & logistics, grants, construction, human resources, and inventory management.
• The DFO will be responsible for preparing financial reports for submission to the donor.
• The DFO will manage the donor drawdowns ensuring that cash being requested & received from the donor is spent in a timely manner.
• Ensure timely submission of administrative and financial reports to the team leader and corporate operations office as required.
• The DFO will lead the program annual budget development & amendment process that includes working closely with technical and operations teams to develop an annual work plan, life-of-project budget and an activity plan budget. The DFO will ensure a process of controls where all necessary costs are included accurately and completely, and that these costs are reasonable and allowable.
• Manage MSH business systems effectively ensuring timely closure of the accounts and subsequent timely dissemination of monthly financial budgets vs actuals reports to budget holders. The DFO will prepare regular exception reports, identify gaps and ensure timely disclosure of potential risks for management action.
• Responsible for coordination of contract/award management activities. Work with program staff, home office and partners to draft, manage and monitor implementation of contracts. Provide routine progress reports to program management team.
• The DFO will ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets effectively.
Compliance and Risk Management:
• Ensure that strong internal control systems are in place, and that all staff in country understand MSH’s Code of Conduct and MSH’s Zero Tolerance practice.
• Ensure that systems are in place to ensure that operations are managed and that staff act in full compliance with local laws, comply with the terms and conditions of contract/award and donor requirements, local law, and comply with MSH policies and standard operating procedures. Systems are in place to:
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• Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Monitor compliance with appropriate segregation of duty in all procurement and payment activities from initiation to final payment and documentation.
• Assist the Project Director to conduct regular and thorough operational risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Coordinate execution of financial reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations in close collaboration with the project team.
Operations & Administration:
• Collaborate with the Project Director to (a) ensure that project activities and management operations are implemented as per MSH Mission, values, and policies, and standard operating procedures, and local laws and regulations, and (b) to safeguard MSH’s reputation – Financial, Contractual and political integrity.
• Support the Project Director in the management of projects, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high quality operations and administrative support within local laws and available resources, and in an environment with adequate internal controls, adhering to contracts regulations, MSH Policies, and standard operating procedures.
• Provide administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).
• Ensure appropriate segregation of duty in all procurement and payment activities from initiation to final payment and documentation within all MSH offices in country.
• Manage purchase of commercial goods and services in accordance with the delegation from the Corporate Contract Office in HQ. This may include purchase order approvals.
• Assess staff capacity and determine needs for staff capacity building and development to improve the efficiency and effectiveness of the teams in country, including in satellite offices
• Work with the Project Directors to ensure that human resource functions are coordinated with the Human Resources Partner/Manager and US MSH Human Resources Management office.
• Manage MSH offices and facilities, including lease negotiations and property insurance, where required.
• Manage general office services, including cleaning and maintenance.
• Manage Information Services.
• Oversee property and asset management, including maintaining inventories and asset registers.
• Oversee obtainment of local insurance as required, inspection, registration and operations for all MSH vehicles in country.
• Oversee dispatching and scheduling of shared MSH vehicles and drivers or commercial transportation.
• Monitor local security risks and maintain an emergency and security plan, including emergency preparedness and strategies for maintaining operations.
Qualifications and Experience
• A post-graduate degree in Business Administration, Finance, Commerce, or a related field is required. Certified Public Accountant (CPA) qualification will be an added advantage.
• A minimum of 8 years of related experience is required, 12 years of progressively responsible experience is preferred.
• Demonstrated experience and knowledge in managing finance and compliance aspects of a mid-large CDC, PEPFAR, or other USG-funded activity.
• Demonstrated strong oral and written communication skills in Swahili and English.
• Extensive knowledge of business financial systems i.e. peoplesoft, navigator, quickbooks, cost point, SAP, Agresso financials etc.
• Strong understanding and experience with USG acquisition and assistance instruments, policies and procedures, and requirements.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in team situations.
To apply search this link https://jobs-msh.icims.com/jobs/10384/director-of-finance-%26-operations/job?mobile=false&width=1100&height=500&bga=true&needsRedirect=false&jan1offset=180&jun1offset=180

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This position is contingent upon funding
POST TYPE: National
Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
Save the Children is committed to achieving breakthroughs for children in Tanzania including no child dying before their fifth birthday. Save the Children Tanzania implements Health and Nutrition programming in six regions of Tanzania, focusing on Maternal Newborn Health, Mother Infant Young Child Nutrition, and Child Health. In previous years, Save the Children’s portfolio has also included work in the areas of HIV/AIDS and Adolescent Health. The Health and Nutrition Specialist will advance our work by ensuring Save the Children’s work in Tanzania is in line with global standards, national policies/guidelines, is technically sound and that we apply evidenced-based approaches to improving children’s and women’s health. The Health and Nutrition Specialist will provide this technical support to staff and partners, including the Government of Tanzania. She/he will work with the Director of Program Development and Quality and other technical specialists (Education, Child Rights Governance, Child Protection) to position and grow the Health and Nutrition portfolio in line with Save the Children Tanzania’s strategic plan for 2019-21.
The Health and Nutrition Specialist must be willing to embrace a child rights programming approach. She/he must bring strong technical leadership, interpersonal and communication skills as well as a proven track record of working on a range of Health and Nutrition issues in development settings. The post holder should also have a solid understanding of the Health and Nutrition sector and government structures (national and local level) in Tanzania and able to represent Save the Children in national forums and working groups.
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Save the Children has been operational in Tanzania since 1986 with an initial presence in Zanzibar and now extending to the Mainland with multi-sector programming. Save the Children Tanzania currently implements Health and Nutrition programming in Dodoma, Singida, Morogoro, Iringa, Rukwa and Zanzibar. The Health and Nutrition Specialist will play a lead role in: new business development, including the design of new proposals; ensuring staff and partners have the tools required to implement high quality Health and Nutrition programming; monitoring program implementation and provision of technical support to implementation teams and partners; and input to evaluation processes. The Health and Nutrition Specialist will also represent Save the Children in national Technical Working Groups and other similar forums. The Specialist will also be the primary focal point between the Country Office and Save the Children’s Health and Nutrition Global Theme.
Reports to: Director Programme Development and Quality
Staff directly reporting to this post: None
Dimensions: The job has five core functions: strategy, quality programming, resource mobilisation, monitoring and evaluation, and advocacy and representation. The job also requires actions to incorporate gender equality, child rights and child participation throughout all programming.
Strategic Planning:
Be fully aware of and actively participate in the development and review of country strategy and thematic programme plans. Specifically lead the development and implementation of the Health and Nutrition strategies in collaboration with other technical sectors.
Build on technical knowledge, personal understanding of health and nutrition policy and services in Tanzania, and current/previous programming to develop projects for funding in close coordination with the programme quality team (including monitoring, evaluation, accountability and learning). Ensure all new programming supports the achievement of Save the Children strategic and thematic objectives in both development and humanitarian contexts. All programming must reflect the Government of Tanzania’s priorities (or influencing updates in policy) and be aligned to building their capacity to effectively provide health and nutrition services to all Tanzanians, particularly the most deprived children in the communities where Save the Children works.
Maintain a gender sensitive lens and work towards gender equity in programmes. Ensure that programme strategy supports and demonstrates good practice in child safeguarding and gender mainstreaming.
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Using a child rights programming lens, ensure that our Health and Nutrition programming is built around the Theory of Change and aligns with Global Initiative strategic directions.
Programme Quality
Monitor and provide timely, relevant, accurate input on overall technical aspects of Save the Children Health and Nutrition programme work in Tanzania. The position will be required to travel 30-40% of the time to Save the Children field locations.
Liaise with the Programme Operations team to ensure all Health and Nutrition and other programme staff receive the necessary and appropriate technical support. In consultation with staff and project managers agree on the range of advice, support, training and/or other assistance required from you to facilitate high quality programming and ensure it is delivered in a timely fashion. This will involve regular visits to Save the Children operational areas.
Use Save the Children’s Common Approaches as a first point of reference in the design of Health and Nutrition programming, ensuring they are in line with relevant national policies, guidelines and toolkits. Where necessary provide technical training for project staff and partners as required (e.g. newborn child survival focus, community health workers, care and support, monitoring tools, programme quality tools, etc.).
Where external consultants (local or international) are required to technically support or monitor and evaluate projects, lead the recruitment and subsequent management of contracted consultants as per the recruitment guidelines.
Review all donor reports on Health and Nutrition programming for technical soundness
Collaborate with and liaise with Health and Nutrition Technical Assistants in Save the Children members and Global Theme, coordinating inputs as appropriate for proposal development and projects.

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Provide input on partner selection, and provide technical coaching of partners in Health and Nutrition programming.
Analyse and provide feedback on programme implementation to ensure gender equity and adequate child participation.
Monitoring and Evaluation
Ensure the development of an M&E framework and key indicators for nutrition that helps each project improve quality of reporting, clearly articulate progress and impact of projects, identify issues for advocacy and new programmes/projects in the future.
Participate in the design of baseline, mid-term and end of project evaluations for Health and Nutrition programmes, or Health and Nutrition components of multi-sectoral programmes. Monitor the evaluation process and provide input and clarification as needed. Review evaluation findings and ensure that lessons and recommendations are captured in the Lessons Learned database.
Regularly review and monitor health and nutrition programmes for child safeguarding issues. Take corrective action in modifying programme activities and/or report incidents.
Advocacy and Policy Development
Be fully aware of national policies, strategies and other initiatives and developments by the Government of Tanzania and other stakeholders relating to Health and Nutrition, and critical intersections with child protection, nutrition, education, WASH and child poverty. Regularly assess and communicate the implications for Save the Children’s programme and priorities of any changes in the operating environment relevant to this theme in close collaboration with the relevant Specialist(s).
Help to clearly articulate the Health and Nutrition advocacy messages for the Tanzania Country Program. Develop an advocacy plan (with timeline and key outcomes) and ensure its implementation at national, county and community level, particularly aligned to the Country Strategic Plan 2019-21.
Develop policy briefs and position papers as and when required related to the Health and Nutrition programme in coordination with the Child Protection, Nutrition, WASH and Senior Campaign and Advocacy Manager, when appropriate. This may require technical collaboration with other Technical Specialists within the country office or within the Save the Children Members.
Represent and advocate for Save the Children with UN agencies, donors, Government of Tanzania, NGOs and others at the highest levels in both verbal and written communications to ensure Save the Children is seen as the lead international agency in terms of innovation and quality of implementation that focus on health, nutrition, child survival, food security and resilience. Specifically ensure the following:
Participation in regular working groups and technical meetings.
Ensure presence at relevant Health and Nutrition partner coordination meetings, especially with the Government of Tanzania and key donors
Advise field teams to ensure adequate field visibility through attendance at technical meetings at county and ward level.
Ensure active dissemination of programme findings and lessons learned through the production of high technical quality lessons learned documents and their effective dissemination to key stakeholders
Participate in and contribute to Save the Children Global Theme activities for Health and Nutrition, as relevant.
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Resource Mobilisation:
Work together with Awards, PDQ and implementation teams to design high quality, cost-effective, innovative and sustainable project proposals and concept notes.
Proactively seek information on potential donor sources and share project opportunities in Health and Nutrition with PDQ, Awards and operations teams linking to Country Strategic Plan for 2019-21.
Support in the development of budgets with Finance, Awards and operations teams to ensure technical resources are available (human and project activities) for proposed activities.
Analyse donor priorities and positions on issues related to health and nutrition; identifying institutional funding opportunities and developing/maintaining contacts with potential donors, partners and key technical agencies. Ensure that new partnerships in this technical area reflect the programme quality we expect of ourselves.
Participate actively in PDQ programme meetings, planning and review activities, providing enhanced insight into Health and Nutrition programming.
Actively participate in key relevant internal meetings such as Quarterly Programme Review Meetings, Routine Award Review meetings and Field office meetings as required. Participate in any Donor visit to project(s) within the country office portfolio, as required.
Ensure the recruitment and training of health and nutrition programme staff in technical areas of expertise as appropriate and ensure availability of appropriate professional development opportunities.
SKILLS AND BEHAVIOURS (our Values in Practice)
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically
Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Honest, encourages openness and transparency
Ensures all expenditures and finances under their control meet financial standards and policies

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A Health or Nutrition programming professional with a Master’s Degree in public health, health professions, medicine, nutrition or equivalent and relevant field.
Significant professional experience, at least 5 years, of working at a senior advisory level in Health and Nutrition for international NGOs, government or the private sector in Tanzania.
Excellent understanding of the Health and Nutrition sector within the Tanzanian context, particularly issues related to children, newborn child survival and nutrition.
Clear understanding of the intersection of Health and Nutrition with other thematic areas, including nutrition, child protection, education, WASH and child poverty in Tanzania.
Proven representation and advocacy skills.
Strong commitment to capacity building of national staff and partners with willingness to adopt participatory and consultative approaches.
Experience with Health and Nutrition programming in humanitarian settings highly desirable.
Experience writing donor funding proposals for large institutional grants in excess of US$1 million.
Strong report writing skills and ability to compile narrative sections for proposals and donor reports.
Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels, taking into account cultural and language difficulties.
Highly developed interpersonal and communication skills including influencing, negotiation and coaching
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
Strong results orientation, with the ability to challenge existing mindsets.
Experience solving complex issues through analysis, definition of a clear way forward and ensuring buy-in.
Ability to present complex information in a succinct and compelling manner.
Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
Fluency in English, both verbal and written, required. Swahili preferred.
Commitment to Save the Children values, including willingness to abide by and enforce the Child Safeguarding policy.
Location: Dar es Salaam with frequent travel to the field, Tanzania
Contract – Full-Time
Closing date: Friday 7 December 2018
All jobs close at midnight UK time on the date specified
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